Legal Agreement
These Provider Network Terms of Service ("Agreement") are entered into between Ready Rooms, a Texas nonprofit corporation ("Ready Rooms"), and the housing provider, organization, owner, operator, or authorized representative completing registration ("Provider").
By registering with Ready Rooms, submitting property or listing content, accepting referrals, or participating in the Ready Rooms Housing Network, Provider agrees to be legally bound by this Agreement in its entirety.
Prior agreements: Providers who accepted an earlier version of Ready Rooms' provider terms - including the Provider Terms of Service & Placement Fee Agreement last updated July 24, 2026 - or who signed a separate written agreement with Ready Rooms remain governed by that agreement, including any amounts already owed under it, until they accept this Agreement or sign a new written agreement.
Contents
Ready Rooms provides housing navigation, referral, screening, matching, placement coordination, marketing, and related services connecting prospective residents and referral sources with housing providers in the Ready Rooms Housing Network.
Ready Rooms does not guarantee referrals, occupancy, resident performance, rent payment, program eligibility, length of stay, or the suitability of any referred individual. Provider is solely responsible for conducting its own intake screening, background checks, program assessments, and admission decisions.
Provider retains sole control over its own rent and fee amounts, house rules, staffing, and any professional or facility licensing required for its operations. Ready Rooms does not set Provider's pricing or policies and does not verify or guarantee Provider's licensing status.
By submitting property information, photographs, videos, floor plans, descriptions, or any other materials to Ready Rooms ("Provider Content"), Provider grants Ready Rooms a non-exclusive, worldwide, royalty-free, sublicensable license to use, reproduce, display, publish, distribute, adapt, edit, crop, and create derivative works from Provider Content for the purpose of marketing, promoting, and operating the Ready Rooms network.
This license includes, without limitation, the right to use Provider Content on:
Provider represents and warrants that it owns or holds all necessary rights, licenses, and permissions to grant this license, and that Provider Content does not infringe upon the intellectual property, privacy, or other rights of any third party. Provider is solely responsible for ensuring that any individuals depicted in submitted photographs or videos have consented to such use.
Ready Rooms may edit, crop, caption, or otherwise modify Provider Content for consistency, formatting, or marketing purposes, and is under no obligation to use any specific piece of Provider Content.
This license survives for as long as Provider participates in the Ready Rooms network and for a reasonable period thereafter to allow for orderly removal. Upon Provider's written request following termination of network membership, Ready Rooms will remove Provider Content from properties it directly controls within a reasonable time; Ready Rooms cannot guarantee removal from third-party platforms, archives, or previously distributed materials outside its direct control.
No additional compensation, royalty, or fee is owed to Provider for Ready Rooms' use of Provider Content under this license.
Joining the Ready Rooms Housing Network is free. Ready Rooms does not charge Provider an application fee, activation fee, listing fee, per-referral fee, or per-tour fee.
Fill a Bed Program. When Provider responds Interested to a Ready Rooms referral, Provider is shown the Fill a Bed Program terms and must accept them before the resident's information is released. If that referral results in a successful move-in, Provider will pay Ready Rooms a Fill a Bed Program fee equal to 100% of the applicable monthly bed rate on file with Ready Rooms for that placement. The fee is paid in two equal installments across the resident's first two months. No fee is due if the resident does not move in, and responding Interested does not by itself create a fee.
Separate professional services. Any consulting, property development, acquisition, operational, management, or other professional services Ready Rooms may offer are optional, are not part of network participation, and are provided only under a separate written agreement signed by both parties that states its own scope and fees.
Sponsor a Bed. Provider may choose to support Ready Rooms' Sponsor a Bed initiative. Participation is voluntary, is separate from the Fill a Bed Program fee, and does not affect referral priority, marketplace placement, provider approval, or future placement opportunities.
Provider agrees to accurately and promptly report to Ready Rooms:
Provider shall not knowingly provide false, misleading, incomplete, or inaccurate information regarding any Ready Rooms referral. Misrepresentation of referral or placement status - including move-in status - may result in immediate termination of Provider's network membership and referral access.
Provider agrees that the following constitute valid, binding, and enforceable evidence of Provider's agreement under the Electronic Signatures in Global and National Commerce Act (E-SIGN) and Texas law:
Ready Rooms shall not be liable for any indirect, incidental, consequential, special, punitive, or exemplary damages arising from or related to this Agreement or Provider's participation in the Ready Rooms network, regardless of whether such damages were foreseeable.
Ready Rooms' total aggregate liability to Provider under this Agreement shall not exceed the total amount, if any, paid by Provider to Ready Rooms under this Agreement during the twelve (12) months immediately preceding the event giving rise to the claim.
Provider agrees to defend, indemnify, and hold harmless Ready Rooms, its officers, directors, employees, contractors, volunteers, and affiliates from and against any and all claims, damages, liabilities, losses, fines, penalties, costs, or expenses (including reasonable attorney's fees) arising from or related to:
Any dispute, claim, or controversy arising out of or relating to this Agreement, or the breach, termination, enforcement, interpretation, or validity thereof, shall be resolved exclusively through binding arbitration administered in Harris County, Texas, under the rules of the American Arbitration Association (AAA) then in effect.
Provider expressly waives any right to:
Nothing in this Section prevents either party from seeking emergency injunctive or equitable relief in a court of competent jurisdiction to prevent irreparable harm pending arbitration.
This Agreement shall be governed by and construed in accordance with the laws of the State of Texas, without regard to its conflict of laws principles. Venue for any action related to the enforcement of an arbitration award, or any matter not subject to arbitration under this Agreement, shall be exclusively in the state or federal courts located in Harris County, Texas.
Ready Rooms reserves the right to modify this Agreement at any time. Provider will be notified of material changes via email to the address on file at least thirty (30) days prior to the effective date of the change. Continued participation in the Ready Rooms network following the effective date constitutes acceptance of the modified Agreement. If Provider does not agree to a modification, Provider must cancel their network membership before the effective date.
This Agreement constitutes the entire agreement between the parties with respect to network participation and supersedes all prior negotiations, representations, and understandings on that subject, except (a) any separate written agreement for professional services, which governs its own subject matter, and (b) any prior agreement described under "Prior agreements" above, which continues to govern the Provider who accepted it as stated there. If any provision of this Agreement is found to be unenforceable, the remaining provisions shall continue in full force and effect.
Acknowledgment: By completing provider registration, checking the required agreement boxes, and submitting their property listing, Provider confirms they have read, understood, and agreed to be legally bound by this Agreement. This acknowledgment, together with submission timestamp and IP address, constitutes a binding electronic signature.
Questions about this Agreement? Contact Ready Rooms at info@readyrooms.org or (281) 949-8064
1919 Taylor St. Ste F · Houston, TX 77007